Office of the Senior Vice President
c/o Mary Anne Mahin
VP and Chief Human Resources Officer
Washington, DC 20057
Phone: (202) 687-2440
Task Force on Staff-AAP Organization
Staff-AAP Advisory Council Election Rules (Spring 2012)
The Election Committee will notify staff and AAPs on all campuses of the nomination requirements, process, and dates via email at the start of the nomination period.
The eligibility requirements for running for and serving on the Staff-AAP Advisory Council are as follows:
Candidates must be a full-time or part-time (at least 50% time) University staff employee or academic and administrative professional (AAP). Union employees, faculty, professional librarians, temporary/casual employees, members of the Executive Committee, and senior level executives are not eligible to run. Candidates must have one year of service as a regular or term staff or AAP as of the first day of the nominations (April 1, 2012).
Any eligible staff member or AAP can nominate him or herself or another eligible colleague to run for the Advisory Council. Nominations will be accepted via email to the Election Committee at firstname.lastname@example.org and should include the nominee's name, department, and contact information.
The Election Committee will confirm the nominees' eligibility and invite them to formally accept the nomination by submitting their name, title, whether they are staff or AAP, department, and campus along with a short statement of interest indicating why they wish to serve on the Advisory Council (maximum 250 words).
On or prior to the beginning of the Advisory Council election voting period, the Election Committee will notify staff and AAPs on all campuses of the voting eligibility, process, and the slate of candidates for each campus. Voting will be conducted online.
To vote you must be a full-time or part-time (at least 50% time) University staff employee or academic and administrative professional (AAP). Union employees, faculty, professional librarians, temporary/casual employees, members of the Executive Committee, and senior level executives are not represented by the Staff-AAP Advisory Council and not eligible to vote.
Staff and AAPs are only permitted to vote for candidates representing their home campus unit (Main, Medical, Law, or University Services). Staff and AAPs may vote for multiple candidates, up to the maximum of the number of open council seats for their campus. The number of seats for each campus is proportional, based on the count of eligible staff and AAP employees in Main, Law Center, Medical Center and University Services.
For the inaugural June 2012 election, a total of 31 open council seats may be filled, with the following allocations by campus unit as follows:
Election winners will be determined as such:
For each campus, the staff member who receives the highest number of votes among staff candidates and the AAP that receives the highest number of votes among AAPs, will each be appointed a seat on the council.
The winners of the remaining open seats will be determined by a straight vote tally of combined staff and AAP candidates for that campus, with the remaining candidate (either staff or AAP) who gets the most votes winning a seat, the next highest vote getter filling the next seat, and so on until all open seats are filled. The two next highest vote getters after all seats are filled for a campus will be designated as alternates for the Advisory Council and be appointed to seats in the case of vacancies between elections.
If no staff candidates run for election for a particular campus, the seat may be filled by an AAP candidate; and vice-versa.
In the case of a tie involving two or more candidates receiving the most votes to fill the last remaining seat(s) for a particular campus, the Election Committee may hold a runoff election to fill the open seat(s).
The Election Committee will conduct the election in accordance with the provisions stated above. It shall be the duty of the Election Committee to certify qualified candidates, receive nomination petitions, oversee election balloting, and certify winning candidates.
The inaugural Advisory Council term of service begins July 1, 2012, with each council member assigned to serve a term of either one- or two-years. After the election, the Advisory Council will decide upon the division of the inaugural council member body into staggered terms (half of the members for each campus serving a one-year term, half serving a two-year term). For the 2013 Advisory Council election and each year thereafter, the open council seats for each campus will have a two-year service term. Council members may be re- elected for a maximum of two consecutive two-year terms.
Members of the elected body will be allowed work release time approved by their supervisors to conduct the business of the organization. No elected member of the organization should be subject to retaliation for approved participation in the official business of the organization.