Georgetown Policies on Payments from "Outside" Sponsors
You must report "Outside" Resources
All students must report all expected "outside" resources, including scholarships, grants, fellowships, tuition benefits, veteran's benefits, or any other financial resources to the Georgetown University Office of Student Financial Services. Under federal law and University policy Georgetown must consider your outside resources when deciding what other aid or loans you may be eligible to receive. Outside awards may reduce your eligibility for other financial aid or loans. Under NCAA rules, athletes must report the reason for their external awards; whether given due to athletic ability or given based on some other criteria such as academic merit or interest, non-athletic talent, ethnicity, residency, employment affiliation, etc.
Resources may reduce your eligibility for other aid
Undergraduates: If you receive aid from Georgetown, then whenever possible your outside awards will be used to reduce or eliminate your student loan or student employment awards before any adjustment in your GU scholarship award is made. Entitlement payments like Federal Pell grants, GU tuition benefits, or VA benefits replace GU scholarship on a dollar-for-dollar basis. You can contact your counselor in the GU Office of Student Financial Services to discuss how outside or entitlement awards might impact your GU financial aid package.
Graduate Students: Your total aid, loan, and outside resources may not exceed your total cost of attendance. You may not accept multiple awards that duplicate coverage of your tuition or fees or other educational expenses.
Payment of Outside Sponsored Awards
If your outside awards are sent directly to you, then you must report the amount you receive to the GU Office of Student Financial Services and you must use the funds to meet your educational expenses.
If your outside awards are sent directly to Georgetown, then you must report the amount you expect to receive to the GU Office of Student Financial Services and typically one-half of the total annual outside award will be applied each semester to your student billing account. Unless otherwise directed by either you or your sponsor's written instructions, we will apply outside awards to your student billing account split 50/50 for each semester (e.g. if your outside award is for $1,000 we will apply $500 to the Fall and $500 to your Spring semester bills, even if the entire $1,000 award is sent to us in the Fall). We follow this procedure because most sponsors ask us to handle their funds that way, and because federal regulations require us to do that for those students who receive need-based financial aid.
Verification of need, enrollment, or cost of attendance
If your outside sponsor can't disburse your award without first verifying your financial need, or enrollment, or the average cost of attendance at Georgetown, then the GU Office of Student Financial Services can help. Requests for verification of need, enrollment, or cost of attendance can be sent to the attention of the Assistant Director for Grant and Scholarship Programs in the GU Office of Student Financial Services, Room G-19 Healy Hall, Georgetown Box 571252 or can be faxed to the Assistant Director's attention at (202) 687-6542.
Third party billings & Contracts
If your outside sponsor can't disburse your award without first having an official invoice from the University, then you must send a written request for an invoice to the GU Office of Student Accounts, and they will bill your sponsor. Payments made under a contract with a third party are also handled by the GU Office of Student Accounts. Phone: 202-687-7100. Website: Georgetown Office of Student Accounts